Kochi Swimathon Ultra 2025

Event Name: Kochi Swimathon Ultra 2025

Event Type: Open Water, River Swimming

Venue: Kochi, Aluva, River Periyar

Date & Time: 12th & 13th Apr 2025, 5 am onwards

Categories: 400 metres, 1 Km, 2 km, 4 km, 6Km, 10 km & 10 miles Swim

EVENT GUIDELINES

Registration:

Our acceptance of your entrance to Kochi Swimathon will take place when you complete an online registration form and make the payment. By doing this you are entering into an agreement with us and you are agreeing to be bound by these Event Guidelines and agreeing to sign the Waiver & Release of Liability declaration. Registrations are accepted on a first-come, first-served basis. Event registration is Non-Transferable. You also understand that if you illegally transfer your event entry to another person, you release Company, and all entities associated with the event.

All the participants’ identity and proof of age will be verified with the details provided in the registration form. Where any information and/or any document provided by a participant at any point in time prior to the race is found to be falsified, participation of the said athlete shall be withheld until a reasonable explanation for the same can be provided by the participant. If the participant is unable to provide a reasonable explanation, the registration will be cancelled with no refund of registration fees.

Age Requirements:

Anyone under 18 must be accompanied by an adult (parent or guardian) on their trip. Where the applicant is under 18 years of age, the declaration form must also be signed by the applicant's parent or guardian. No Minimum Age to participate in Kochi Swimathon.

Parent Authorization Letter

Where the applicant is under 18 years of age and the parent is not accompanying them, the parent must sign an Authorization Letter for the Legal Guardian along with copy of ID Proof of parent and Legal Guardian. The soft copy should be mailed to info@tdksports.in or sent by WhatsApp message to 9037 604020. The hard copy of the Authorization Letter and copy of Id Proofs must be handed over in the Registration counter on the event day. The Authorization Letter format can be downloaded from the following link:

https://www.tdksports.in/downloads/Parent_Authorization_Letter.pdf

Eligibility to Participate

10 mile (16.1 Km) Ultra Swim Category Participants

Participants must have trained for at least 10 Km within 4 hours before the event.

10 Km Marathon Swim Category Participants

Participants must have trained for at least 7 Km before the event.

6 Km Long Distance Swim Category Participants

Participants must have trained for at least 4 Km before the event.

4 Km Swim Category Participants

Participants must have trained for at least 2 Km before the event.

2 Km Swim Category Participants

Participants must have trained for at least 1 Km before the event.

All the category participants need to send the proof of having completed 10 Km (within 4 hours). 7 km, 4 Km or 2 km (depending on the category selected) either in Strava or any event participated earlier (Certificate or Timing). The proof needs to be sent by email to info@tdksports.in.

Those without proof of training / participation in previous events will not be allowed to participate in their race categories and the registration will be rejected.

Tow Float & Swimming Cap

It is mandatory for all the Swimmers to wear TOW FLOAT & colored SWIMMING CAP during the entire race.

Swimming Aid

Swimming Aids are not allowed eg: Flippers, Palm Pads, Mask & Snorkel is not allowed.

Clothing & Fitness

It is your responsibility to ensure that you are wearing the correct clothing during the activity. Florid Kochi Swimathon is physically challenging. By registering, you are confirming that you are healthy and fit to and can swim; can complete the Florid Kochi Swimathon challenge unaided; and have freely chosen to participate at your own risk. If you have any medical conditions that could be adversely affected by exercise or if you are in any doubt about your health you must obtain clearance from your doctor before participating. Swimmers with existing injuries should not participate.

Alcohol or Drugs:

Alcohol/drugs during the activity and at least six hours prior to the activity are strictly prohibited. Participant under the influence of Alcohol or Drugs will not be allowed in the event.

Damages or Repair:

Participants agree to pay for any loss or damage to any equipment owned by Santos King and TDK Sports

Travel & Medical Insurance:

Santos King / TDK Sports, insists that all participants must take out good travel & medical insurance before joining the event. There are inherent risks involved in Swimming and we will not be liable for your medical expenses or evacuation in case of an accident. Santos King / TDK Sports can recommend Travel Insurance for participants.

Accommodation & Airport Transfers

We are providing Cab – Coach Transfers from Kochi Airport / Railway Station / Metro / Bus Station to the hotel and venue. Also provide Accommodation on Special Rate. Further details, please contact our Travel Partner, Santos King Tours & Travels Pvt. Ltd by email sales@santosking.com or 98889 24448, 808 909 4080 with your registration details.

Event Authority:

All Swimmers must abide by all rules and health and safety directions given by Kochi Swimathon event organisers and volunteers at the venue. You must accept the authority of the event director/coordinator who is the representative of the organizing company.

At all times the authority of your event leader / director will be final when concerning matters likely to endanger your own health or safety or in regard to behaviour or ill health that is causing or is likely to cause danger, distress or disturbance to the group and the well-being of the event. Failure to abide by the authority of the event director/coordinator could result in legal proceedings and the immediate termination of your participation in the event without recourse.

All Volunteers and Race officials are to be treated with respect and courtesy.

All swimmers shall maintain the spirit of sport and refrain from pushing and shoving other swimmers, either at the start, the finish or during the race. Any obstruction & interference with other swimmers observed or any hostile behaviour by any participant will lead to immediate disqualification for the offender.

Health & Safety Protocols

All health and safety protocols set by State & Central Govts, Event Organizers to be strictly followed.

Refund Policy

In case of Lockdown or other unforeseen circumstances, the event will be postponed to another date. The registration cannot be cancelled, and the amount is NON-REFUNDABLE.

In case of date change due to lockdown or other circumstances, the registration will be automatically transferred to the postponed date. In this exceptional case, the participant will have the choice to cancel their registration, where 60% of the registration amount will be refunded within 14 working days.

Participant will also have the choice to TRANSFER their registration to another person in this case, with the prior permission of the organizers. The cut-off date & time to transfer the registration will be 10 DAYS before the scheduled event date in such cases.